Privacy Policy And Data Protection

All of us at Broadhurst LLC recognize the importance of privacy and the sensitivity of your personal information. As attorneys, we have a professional obligation to keep confidential all information we receive within an attorney client relationship. We are committed to protecting any personal information we hold. This privacy policy outlines how we manage your personal information and safeguard your privacy.

Your Privacy Rights

From September 30th, 2019, all businesses engaged in commercial activities must comply with the Cayman Islands Data Protection Law, 2017. These obligations extend to attorneys and law firms, including Broadhurst LLC. The law gives you rights concerning the privacy of your personal information. Broadhurst LLC is responsible for the personal information we collect and hold. To ensure this accountability, we have developed this policy, and trained our attorneys and support staff about our policies and practices.

Why Does Broadhurst LLC Need Your Personal Information?

We use your personal information to provide legal advice and services to you, to administer our client (time and billing databases) and to include you in any direct marketing activities. If you tell us that you no longer wish to receive information about our services or about new developments in the law, we will not send any further material. Broadhurst LLC does not disclose your personal information to any third party to enable them to market their products and services. For example, we do not provide our client mailing lists to other law firms.

What Personal Information Do We Collect?

Personal information is any information that identifies you, or by which your identity could be deduced. If we did not collect and use your personal information, we could not provide you with legal services.

How Do We Collect Your Personal Information?

We collect information only by lawful and fair means and not in an unreasonable or intrusive way. Wherever possible, we collect your personal information directly from you, at the start of a retainer and in the course of our representation. Sometimes we may obtain information about you from other sources, for example:
  • your insurance company;
  • your health care practitioners;
  • from a government agency or registry;
  • your employer, if we are acting for you, at its request;
  • your accountant.

Disclosure of Your Personal Information

Under certain circumstances Broadhurst LLC will disclose your personal information:
  • When we are required or authorized by law to do so, for example if a court issues a subpoena;
  • When you have consented to the disclosure;
  • When the legal services we are providing to you, requires us to give your information to third parties;
  • Where it is necessary to establish or collect fees;
  • If we engage a third party to provide administrative services to us (like computer back-up services or archival file storage) and the third party is bound by our privacy policy;
  • If we engage expert witnesses on your behalf;
  • If we retain other law firms in other jurisdictions, on your behalf;
  • If the information is already publicly known.

Updating Your Information

Since we use your personal information to provide legal services to you, it is important that the information be accurate and up-to-date. If during the course of the retainer, any of your information changes, please inform us so that we can make any necessary changes.

Is My Personal Information Secure?

Broadhurst LLC takes all reasonable precautions to ensure that your personal information is kept safe from loss, unauthorized access, modification or disclosure. Among the steps taken to protect your information are:
  • Premises security;
  • Restricted file access to personal information;
  • Deploying technological safeguards including security software and firewalls to prevent hacking or unauthorized computer access;
  • Internal password and security policies.

Access to Your Personal Information

You may ask for access to any personal information we hold about you. Summary information is available on request. More detailed requests which require archive or other retrieval costs may be subject to our normal professional and disbursement fees.

Correcting Errors

Broadhurst LLC holds information about you and you can establish that it is not accurate, complete and up-to-date we will take reasonable steps to correct it.

Can I be Denied Access to My Personal Information?

Your rights to access your personal information are not absolute. We may deny access when:
  • Denial of access is required or authorized by law (for example, when a record containing personal information about you is subject to a claim of legal professional privilege by one of our clients);
  • Information relates to existing or anticipated legal proceedings against you;
  • When granting you access would have an unreasonable impact on other people’s privacy;
  • When to do so would prejudice negotiations with you;
  • To protect our firm’s rights and property;
  • Where the request is frivolous or vexatious.
If we deny your request for access to, or refuse a request to correct information, we shall explain why.

May I Request Anonymity?

Whenever it is legal and practicable, we may offer the opportunity to deal with general inquiries without providing your name. The Anti-Money Laundering Regulations 2018 (AML) Counter Financing of Terrorism (CFT), Targeted Financial Sanctions (TFS), and the Proliferation Financing (PF) laws require us to confirm the identity of all new clients.

Credit Bureaus

To help us make credit decisions about clients, prevent fraud, check the identity of new clients and prevent money laundering, we may on occasion, request information about you from the files of consumer reporting agencies.

Communicating With Us

You should be aware that e-mail is not a 100% secure medium, and you should be aware of this when contacting us to send personal or confidential information.

Changes to This Privacy Policy

Since Broadhurst LLC regularly reviews all of its policies and procedures, we may change our Privacy Policy from time to time.

Requests for Access

If you have any questions, or wish to access your personal information, please write to our Data Protection Officer at:

Mr. Kyle Broadhurst
BROADHURST LLC
Monaco Towers 4th Floor,
54 Edward Street, George Town
P.O. Box 2503
Grand Cayman KY1-1104

If you are not satisfied with our response, you may contact the Office of the Ombudsman at:

5th Floor, Anderson Square,
64 Shedden Road, George Town,
P.O. Box 2252
Grand Cayman KY1-1107

Tel:  1-345-946-6283

Employment Inquiries

If you apply to Broadhurst LLC for a job, we need to consider your personal information, as part of our review process. We normally retain information from candidates after a decision has been made, unless you ask us not to retain the information. If we offer you a job, which you accept, the information will be retained in accordance with our privacy procedures for employee records.

Emails

Email communication is used internally in our office. Our system is extremely safe and confidential. However, when emailing outside of our network (externally) Broadhurst LLC is unable to guarantee third party interception.

Web Site

Our website contains links to other sites, which are not governed by this privacy policy. On our website, like most other commercial websites, we may monitor traffic patterns, site usage and related site information in order to optimize our web service. We may provide aggregated information to third parties, but these statistics do not include any identifiable personal information.

Consent

By signing our retainer agreement, you consent to Broadhurst LLC to collect, use, and disclose your personal information within the confines of the law and in the scope of our retainer.